Advantages of File Link Exchange over Email Attachment

• File Size Limitations: Many email providers have file size limits for attachments (often around 25MB). File sharing services allow for the transfer of much larger files, often several gigabytes or more.
• Version Control: With file sharing services, multiple users can collaborate on a single document. When edits are made, the changes can be saved as new versions without the need to resend the entire file. This helps in tracking revisions and ensuring everyone is working on the latest version.
• Security: File sharing platforms often offer better security options than standard email. They can provide encrypted links, password-protected files, and even set expiration dates for shared links.
• Bandwidth Efficiency: When you send a large attachment via email, it consumes bandwidth every time it's sent. Sharing a link ensures that the file is uploaded once and then can be accessed multiple times without the need for re-uploading or resending.
• Storage Efficiency: Instead of storing multiple copies of the same large file (as recipients download and save email attachments), a file link points to a single stored copy on the cloud. This is more efficient for both storage and backup.
• Reduced Clutter: Email inboxes can get cluttered with large attachments, leading to storage issues. Sharing a link keeps inboxes cleaner, and users can choose to download the file only if necessary.
• File Integrity: There's a reduced risk of file corruption. Sometimes email attachments, especially large ones, can become corrupted during the sending process.
• Access Control: Some file sharing services allow the sender to see who has viewed or downloaded the file. You can also revoke access or modify permissions as needed.
• Mobile Access: Cloud-based file sharing services are optimized for mobile access, making it easy for users to view or download files from mobile devices.
• Integration with Other Services: File sharing platforms often integrate well with other cloud-based services, allowing for seamless workflows, such as direct editing of documents in the cloud.
• Notifications: Many file sharing services notify the uploader when someone accesses or edits a shared file. This can be useful for tracking collaboration or ensuring that important files have been viewed.