Workspace Encryption & Decryption

Workspaces, especially in ECM systems, handle sensitive data. Protecting this data is paramount, both during transit and at rest. Encryption and decryption play a vital role in ensuring this protection.

Cloud Data Encryption

When data is stored in the cloud, it's essential to encrypt it to prevent unauthorized access. Most ECM systems provide robust encryption mechanisms for data at rest in the cloud. This means that even if someone gains access to the cloud storage, they won't be able to interpret the data without the encryption keys.

Transport Layer Security (TLS)

While cloud encryption protects data at rest, TLS protects data in transit. TLS ensures that data moving between the local machine and the cloud (or between any two systems) is encrypted and secure from eavesdropping or tampering.

Locally Edited Files: The Overlooked Vulnerability

While cloud storage and data transit often get the spotlight in security discussions, locally edited files can be an overlooked vulnerability. When a user checks out or downloads a file for editing, if this file is not encrypted, anyone with access to that user's system can potentially access and view the content. This is why ByteUnited Inc. emphasizes the importance of both:

• Workspace Decryption (Open Workspace): This allows a user to decrypt and access files for editing. Once decrypted, the data becomes vulnerable if not handled with care.
• Workspace Encryption (Close Workspace): After editing, it's crucial to re-encrypt the data, ensuring it's secure if the local system is compromised.

Such security practices for locally edited files provide an additional layer of protection, ensuring that sensitive data is secure across all fronts - be it in the cloud, in transit, or on the local machine.