Why in some companies and agencies still deal with paper documents?
Providers of document storage, such as Google, occasionally optimize their storage. Unfortunately, some documents or parts of documents could be deleted in the process, without notifying the document owners.
Documents tend to have many versions during the life cycle, or be split into a few different files. In order to check the changes made to the files and who made the changes, it is necessary to return to the previous version.
Digital document management systems generally only maintain a limited history of file changes. After a while, old versions disappear and only the final document remains
Many companies do not allow the storage of essential documents on laptops, since they are not protected against theft.
Documents can be stored and collaborated on in several ways.
The traditional paper-based archive is secured and protected against loss.
The email system offers a simple way to organize documents and exchange messages.
Cloud-based file sharing services such as Box or DropBox, are secure on the server side and easy to use for collaboration.
ByteUnited Office combines the advantages of all three approaches.
ByteUnited Office is a multifunctional desktop and WEB application and cloud service that makes collaboration between users and management of your documents a breeze. It allows you to organize, develop and archive sets of documents.
Document users are assigned to document projects with access permissions. The documents are stored on secure cloud or companies servers with ability to retrieve any snapshot of a single, or multiple documents in time.
Secure user communication channels allow project team members exchange text and voice messages, invoke external communication applications, coordinate work scheduling and progress notifications.
We provide powerful tools to compare versions of current and archived snapshots of your workspace supporting many formats of compared documents.
Document annotation tool. offers detailed information about each change including author, date, and user comments. The complete document evolution history is preserved securely and cannot be alternated.
ByteUnited Office ideas have originated from Professional Version Control Systems (VCS) used in software development industry.
Version Control System (VCS) function to organize software projects through long periods of development and support time. All versions of source code are preserved. VCS organize collaboration between hundreds and thousands of people in a precise matter. The number of files can be up to the millions, and files can be logically connected. As changes in one file could affect many others, those others also have to be modified. Syncing files with other team members is allowed after testing, and automatic sync prohibited, as it could destroy work of other developers. Sync is performed through "submitting" or "pushing" the set of modified files. This set of files creates project snapshot, which can be a restored to any prior point.
Professional VCSs have the disadvantage of having a complicated user interface and ideology.
Our workspace environments are changing. According to WikepediA:"In software development, legal and business practice, and other environments, it has become increasingly common for a single document or snippet of code to be edited by a team, the members of which may be geographically dispersed and may pursue different and even contrary interests. Sophisticated revision control that tracks and accounts for ownership of changes to documents and code may be extremely helpful or even indispensable in such situations."
ByteUnited Office combines the advantages of VCS with simplicity without sacrificing functionality offering: